Potsdam Humane Society
Board Meeting Minutes 6/16/09
Attendees:
Tracy Adle
Jane Amelotte (excused)
Bonnie Boyd
Linda Caamano
Tom Compo (guest – excused
Cindy Dusharm
Laura Duvall
Rob Jewett
Irene Hargrave
Helen Hollinger
Ruth Huckle
Amber Lindsey
Jackie Pinover
Anne Smith
Carrie Tuttle
Lucille Waterson
Location: SUNY Potsdam
1 President called meeting to order at 5:33 p.m.
2 Gymo Update on Capital Project –
· Technical specifications at 95% and plans are complete with the exception of bid forms.
· Board discussed carpeting, and decided that they do not want carpet anywhere in the facility.
· Carrie will follow up with RD on the status of the application.
· Would make sense to directly order certain items like kennel doors.
· Bids will not be issued until RD commitment is received.
· Project budget is higher than we thought it was going to be.
· Gymo engineering budget is expended and actual expenses have been exceeded.
o Several unforeseen circumstances have been encountered. Some issues encountered include drain problems; no underground utility mark-outs completed; high uncertainty with regard to location and condition of underground utilities. Second trip to site revealed that cover was actually 5-feet on sanitary sewer line so a pump station is not needed.
o Overage on engineering fees is approximately $16,000.
o Tom mentioned that Town Highway Spvs. is willing to help with drainage problems.
o Carrie motioned to approve $8,000 increase to finish design phase services, Cindy seconded motion. Unanimously approved.
o Carrie reminded the Board that there will be additional construction phase engineering services which will be discussed later in the project.
o
3 Interim Executive Director’s Report (Anne provided a written report)
· 97.3% save rate for dogs and cats.
· Kennel cough required that 2 dogs be euthanized.
· Ringworm prevention – all cats are dipped upon admission.
· Chad Zeller has resigned.
· Members of cleaning staff have been notified that there will be bi-annual performance evaluations.
· LVT, Samantha Keller, replaces Chad as cleaner from 6/17 – 12/31 and working as intern for college credit.
· Dave LaShomb’s position for the town of Potsdam has been filled by Dan Parker.
· Clarkson work study volunteers have been very valuable.
· Increased number of people interested in donating their time.
· Mission Orange meeting was held in Watertown.
· Back door of Shelter replaced.
· Two Have-A-Hart traps purchased for Shelter.
· Justine is certified to euthanize and Alicia will be sent to get certification in July.
4 Minutes
· Carrie motioned and Lucille seconded to approve minutes from 6/2; unanimously approved.
5 Presidents Report
· Meeting with Christy Lancaster and Pat Tubbs and Doctor’s Wives to discuss more donors.
· Then folders and packets will be completed and ready to print.
· Mailing to prior donors is tentatively going to be done on Thursday.
6 Finance Report
· May Report: Capital Income received was $12,737.90; Capital Expenses were $10,551.93. Operating Income received was $4,379.00; Operating Expenses were $24,168.38.
· Jackie motioned to approve May financial statements; Cindy seconded; unanimously approved.
· Reviewed increase in medical expenses and attributed cause of increase due to additional medical supplies to try and treat animals versus euthanize.
· Discussed ways to raise more money for medical treatment of animals through use of Paypal and Website.
7 Committee Reports
· Animal Cruelty Report
o Lucille made the motion, and Jackie seconded to send out a letter to all the people in Carrie’s original letter. Lucille will “smooth out” letter and Bonnie will have final approval.
· Board Development
o Dr. Tony Beane to query interest in becoming a board member.
o By-laws have been revised to increase the number of Board members from 12 – 18, add Mission Statement, and reflect some minor edits. Officers will be elected in October and take office in January.
o Established officer position of “corresponding secretary”.
o Lucille suggested that Personnel Committee establish job description for corresponding secretary.
o Cindy motioned, seconded by Jackie to approve amended by-laws. Unanimously approved.
· Personnel Committee
o No updates.
· Operations
o Kennel doors have not been repaired. Anne is still working on this.
o Received another offer for trash removal.
· Capital Project
o Previously reported during Gymo report.
· Fund Raising
o Bubble-mania – local students have received notices. Will be billed over $500 of school for janitorial services.
o Tracy provided an update on the fund raising events on a separate schedule. She needs amount totals for some events.
8 Other
· Need to discuss Bubble-mania schedule to work; will be handled in committee
· Reminder that next meeting is in a different room.
9 Motion to adjourn made at 7:10 p.m. by Lucille and seconded by Ruth; unanimously approved.
