Board Meeting Minutes 3/15/11

Potsdam Humane Society

Board Meeting Minutes 3/15/11

Attendees:

Board Members Guests/Volunteers Staff

Jane Amelotte Amanda Sullivan

Tony Beane (excused) Tom Compo

Bonnie Boyd

Linda Caamano

Cindy Dusharm

Rob Jewett (excuse)

Irene Hargrave

Helen Hollinger

John Lancaster (excused at 7:05 p.m.)

Amber Lindsey (excused)

Jackie Pinover (excused)

Carrie Tuttle

Lucille Waterson

Location: SUNY Potsdam

1 President called meeting to order at 5:32 p.m.

2 Staff Report

Anne emailed report in advance of the meeting. Bonnie reported on several announcements that were included in the report. Board members are encouraged to view report posted on the potsdamhumanesociety.org website.

3 Approval of Meeting Minutes

Cindy motioned to approve minutes from February 15, 2011; Helen seconded. Minutes were unanimously approved.

4 Capital Project Update

Tom Compo reported that he successfully negotiated a change order with Loran related to the roof modification for $3253.84.
Tom has recommended that the board authorize him to negotiate change order proposals #2 through #12 for a total not exceed $18,067. Jane motioned approval of this resolution and John seconded the motion. Unanimously approved.
Cindy motioned that the expenses outline on Form E 5 be approved. Linda seconded the motion and it was unanimously approved. This includes a payment application for Loran for $114,300, Gymo invoice for $10,647, kennel components through Mason Company for $47,273.93 which were over the budgeted amount of $45,500. The extra costs for kennel doors will come out of contingency.
Tom mentioned that if we could get spray insulation, concrete, gravel, or asphalt donated that would be helpful.
Discussed a possible “sneak peak” for donors of the Shelter expansion for 4/9; the certificate of occupancy is expected 4/1.
Bonnie discussed Northern Music proposal for sound system for facility of $1553.95. Jane motioned that this system will be handled outside the scope of the project. Irene seconded the motion; unanimously approved. Bonnie will try to solicit a donation for this item.
Jane made a motion to pay the NCC invoice for $1944.53 out of the capital project and reduce the budget for furniture accordingly. Irene seconded the motion; unanimously approved.
Bonnie reported that closing costs for loan are $16,137.

5 Treasurer’s Report

Irene reported on several matters discussed at their last meeting. A committee report is posted on the website for board members to review.
Operating income was $20,180.92 and expenses were $15,228.82.
Capital income was $2,591.66 and expenses were $130,611.43.
Financial reports were emailed to board in advance of the meeting.
Helen reported that capital campaign donations to date are $571,156.95. Total expenses to date are $100,717.06. Capital campaign goal is $500,000. After accounting for the ineligible expenses, we have $29,153.11 left to meet our goal. Several pledges are still outstanding which could put us over this goal.
Helen reported that memorial contributions are still coming in.
Helen reported that insurance was increased to cover amount of capital campaign loan.
Jane reported that she has obtained another quote for insurance and this will be shared with the board with a recommendation for the next meeting.

6 Committee Reports

Fund Raising

Jane and Bonnie reported on a few small fund raising events that are underway and some upcoming events. The big emphasis will be on an Octoberfest; targeting a $20k goal

Operations/Personnel Committee

Animal Cruelty/Disaster Preparedness Committee

Publicity/PR Committee

7 Other Unfinished Business or Announcements

8 New Business

9 Motion to adjourn made by Cindy 7:25 p.m. and seconded by Linda; unanimously approved.

Minutes respectfully submitted by C. Tuttle.