Board Meeting Minutes 10/21/14

Potsdam Humane society

Board of Directors Meeting

October 21, 2014 at PHS 17 Madrid Ave.

Chad Fuller Multi-Purpose Room

The meeting of PHS Board of Directors was called to order by President Carrie Tuttle at 5:31  PM.


Board members present: Lucille Waterson, Karen McAllister, Debbie Finnegan, Tim Donahue, Linda Caamano,  Suzanne Smith, Betty Wolf, Tony Beane, Carrie Tuttle, Irene Hargrave, and Bonnie Boyd

Board members excused: Ruth Huckle, Rob Jewett, Amber Lindsey and Deborah Massell.

Shelter Director: Alysia Maynard   Guest:  Amanda Crump

Meeting minutes from 9/16/2014 were both approved without exception.  All in favor.

Director’s Report

Alysia Maynard, PHS Shelter Director, commented on her report which is posted online at our website.  (LINK)

Alysia presented the new logo, which is the one on our T-shirts.  It does not take a lot of ink to print.  It was moved that we change the logo to this new one.   ( Will insert here.)

Correspondence Reports

Committee Reports

Finance Report:   ( links here)    Including PC Dog Park

Balances for the month as of September 30, 2014 Income           25,786.85

Expenditures  29,653.90

Net income     -3,867.05

Motion to approve Irene’s financial report with many, many thanks.


Fund Raising

Jamberry party at the shelter Nov 1, 2014.  We get 15% of the profit.

Lake Placid report from Betty Wolf:  First weekend 2012.35  and tips 660.14 (for both weekends).  The second weekend has not been received.

Open House Oct 25th at the shelter.  Everyone encouraged to attend.


Personnel/Operations Committee

Staff evaluations have been done. There is a performance scoring sheet.  Recommendations will be  reviewed by the board when the 2015 budget is considered during the November meeting.  Minimum wage rate increases are reflected as well as existing staff increases in the committee’s spread sheet.  Staff members with longevity have been increased to keep up with the minimum wage increases for the cleaners. ACO pay will be discussed further and personnel will bring back recommendation.

Public Relations & Donor Recognition A 2’ x 3’ oak plaque is at Mike’s trophies to be in place for Saturday at our Open House.  The Marescas will not be able to attend, and were pleased about the recognition.

Technology Committee: Rob is traveling, but will be working “long distance” with Janessa Hargrave to perfect the new web site


Best Friends: Hilary Oak presented a detailed report for the first six months of operation, and a projection for the year.  The store will be adding approximately 28,800 annually to PHS budget.  In addition, the store has provided outreach to several other nonprofit such as the Neighborhood Center and the CORC store. (LINK to BF report)

A motion was made to continue with Best Friends operation. All in favor.

Dog Park Report Deborah Massell emailed  a report that the dog park is on track.  They are predicting finishing in the spring/summer of 2015.   (Link to report here).



Carrie will be resigning as President effective Dec 2014.  She expressed the good experience she has had working with the board.  She remarked that with the new blood coming on the board, PHS is headed in a positive sound direction.


Carrie asked people to consider stepping up if interested in serving as president or secretary. Tony and Irene are willing to serve another year as Vice-President and treasurer respectively. Board members interest in either position were asked to contact Carrie or Tony. Nominations will be made at the next meeting.


Discussed Bubba Chubba.  We are trying to get him out of the shelter by the end of the month.  Ads are running in North Country This Week and the Courier Observer. 50 posters are available to post.


Alysia was excused from the remainder of the meeting while her job performance was discussed. Personnel committee reported that Alysia is doing a very good job overall as shelter director.  The committee will asking for a 3% increase in her salary in 2015.


Motion to adjourn at 6:48  PM.


Minutes submitted by Bonnie Boyd


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